What, Where, When, How?


These are the 4 most important questions to ask yourself over the last few days in the run-up to your exhibition, conference or event or if you are to avoid stress, frustration and disaster. Don’t forget any of the points below and your exhibition or event will come together quickly and effectively.

Being prepared is everything when it comes to the set up of your stand. There is nothing worse than getting to a venue and realising you have forgotten something, no matter how small that thing might be.

Whether it be the parts to your stand, the documentation required to gain access to the venue, the right tools for the job, the right clothing, the right trolley to get everything from your van to the venue, the right parking permits, spare parts incase something breaks, the list goes on…

So ask yourself these 4 questions and make yourself a list detailing everything that you need:

1) What do I need?

Break this down in to 4 sections:

A) What hardware do I need for my stand?
B) What parking permits and vehicle passes do I need?
C) What tools do I need?
D) What do I need to transport all of the above?

2) Where do I need to go?

This is simple, ensure you have all the right directions, post codes, names of roads, name of the venue and if possible a contact number for someone at the venue incase you do get lost. It is a horrible feeling knowing that the allotted time you have to set up your stand is slowly slipping away, whilst you make u turn after u turn trying to get to where you need to be.

3) When?

Break this in to 4 questions:

A) What time do you need to set up your exhibition stand?
B) What time do you need to break the stand down?
C) What time does the exhibition or event start and finish?
D) How long will it take to get to the venue? Always take the worst case scenario when it comes to traffic. It is best to be two hours early than 1 hour late!

4) How?

This may seem like a stupid question, because you just do all the above yes? Well what if all the above cannot be completed by one person in the allotted time? This means you need to organise 2 people, maybe even 3 or 4. What happens if the Van you have does not fit everything in? Do you have all the right tools you need? Do you have the right trolley?

Organisation needs to become your best friend, make lists, lists and more lists. Give all the people going a copy of everything you have curated. There will always be those last minute nerves and panic that set in, but as long as you have your lists to refer back to these nerves will subside quickly and will not consume you!

If this all sounds like a lot of hassle, which believe me it is, why not get Plus Exhibition to do everything for you. Then all you need to worry about it how you get yourself to venue for the start of the event.

For more details on our free hire and exhibition project management service click here: Free hire and project management service

Or for your free exhibition stand design click here:

Plus exhibition stands, design and manufacture an exhibition stand that is custom built yet has built in modular features. The stands are designed to be portable and reconfigurable. The multi use hardware requires no specialist knowledge. No tools are required to construct the display stand allowing a client to self build if they so wish. Any budget, stand size and graphic display are catered for with this unique system. The robust seamless graphics are reusable in various configurations. Integrated LCD screens and TV mounts along with standard shelving is available literally off the shelf. As part of their build and dismantle service comes their free framework hire offer which is very cost effective for those requiring a complete project managed service.

For an exhibition stand, design or consultation on your next exhibition stand just fill in the form here: Click here for exhibition design form


Plus Group

Tom Bristow is the Managing Director of The Plus Group and has worked in the exhibition industry for over a decade. He is passionate about the service his company provides and he eats, breathes and sleeps everything exhibitions.

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Our Exhibition Stand Services

Our exhibition stand design company specialises in one-off bespoke stands that can be reused time and again. We supply your custom stands with full design and build services, including a free consultation and 3D render that shows what your stand will look like. You can rest assured that it will meet all your requirements.

Invest in a self build solution and plan for cost savings. Commissioning a bespoke, self build exhibition stand will maximise your opportunities to increase sales, while minimising the cost of attending shows. Our stands are designed to be super durable, easy to set up and will pack down as small as possible, for convenient transportation and storage. We include training in setting up your stand if required.

You can benefit from our free hire plan. It is the most cost-effective exhibition stand rental scheme on the market. You only pay for your graphics and the installation and dismantle service, as we loan you the stand hardware completely free of charge. However big or small your stand is, hardware hire from us is still free. There are no strings attached or ongoing commitments, and our rental plan can save you up to 75% on the cost of exhibiting at further shows. As the installation and dismantle is done for you, all you need to do is show up and exhibit.

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Pricing Guide

We can provide you with a rough price over the phone when you fill in our simple quotation form, or you can take advantage of our free 10-minute consultative phone call. We can then provide a free 3D render of your proposed stand and supply an in-depth no obligation quotation video. The exact cost of your stand will depend on the setup, and whether you choose to hire a stand on an ongoing basis or commission a self-build stand for reuse and storage.

Standard Packages

Our standard packages include every element you need to for a complete display, from professional installation and breakdown to the hardware, custom graphics, lighting and flooring. You won’t have to worry about a thing; one of our experienced project managers will be on hand to take care of everything, including the necessary health and safety documentation and admin.

What Our Happy Clients Say

We’ve worked with a range of brands to create unique designs that do all the heavy lifting at your exhibition, so all that’s left for you to do is provide a welcoming smile to the visitors inevitably flocking to your stand. Our clients include small start ups as well as multinationals such as Sainsbury’s, Google, Specsavers and Apple.

Here’s what our clients say about us:

I wanted to email you because I have to say I am very impressed with your company…


Our whole team is very happy with the stand. Thumbs up to the guy who built our stand and you of course…

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I just wanted to say a massive thank-you for your help with the creation of our stand! We were very pleased with the way it turned out and the professionalism and support we got from you all when we were working on the design of it.

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